AGM & SGM

 

 

Welcome

Kia ora PiNZ Member

 

 The PiNZ AGM has been Postponed.

 

The AGM had was planned to be held during National Hui at Te Ao Hou Marae, Whanganui in September. The Hui has been postponed till November 26-29th, so the PiNZ Council has chosen also to move the AGM to this time too, and will also be held online, explained below.

 

For the first time since the Aparima Permaculture Hui, pre-COVID, we will be able to have an in-person AGM at the Whanganui Permaculture Hui. (More info and registrations: permaculture.org.nz/content/years-national-hui). 

At this stage, the AGM will include only reports from the Council and the election of new Councillors. There are currently no proposals on the table for voting on.

Can’t make it to the Hui?

You will also be able to vote in the election during the week leading up to September 12th, using the online platform Loomio.

The existing PiNZ Council has been trying to create an AGM process that is adapted to the current context of our time while retaining the authenticity that our community experiences when we ordinarily gather in person to make these decisions. Council recognises that this will present obstacles for some people, and will do its best to support the participation of all Members in discussion and decision making.

We are doing what we would normally do, but also online. The AGM uses a combination of Zoom (an online video discussion platform) and Loomio - an NZ-based decision-making platform that has been highly successful in recent years, used by the Permaculture Educators Guild, and is well known for its security and anonymous voting.

These platforms are simple and easy to use, and your participation could be as quick as 5 minutes.

You are also encouraged to bring together PiNZ Members in your local area to discuss the Proposals and support each other in your participation

Your ideas and contributions as Finacial Members are highly valued and form the foundations of this organisation. Without you, there would be no PiNZ. The AGM is an opportunity for you to share your perspectives and contribute to some important decisions and put forth proposals.

Have a Proposal you would like to put forward at the AGM?

If so, please clearly articulate the Proposal and send it to info@permaculture.org.nz – we will then follow up with you about it and make sure it is included in the AGM. You must be a financial member of PiNZ to put forward a Proposal.

 

AGM Tikanga (Protocol)

The Tikanga listed below will guide all of us as we engage in this AGM and will guide the AGM Facilitators if they need to moderate any discussion.

Manaakitanga [Caring & Respect]

  • We show respect for each other in our communication and use of language

  • We respect and welcome differences of opinion

  • We actively listen to others without interrupting

  • We are patient with others

  • We share honestly and openly, with respect

Kotahitanga [Unity]

  • We're all in this together as Members of PiNZ, and we're working with each other for the betterment of the organisation and its Members

  • We acknowledge that our considerations in this AGM are less about our personal desires, and more about the betterment of the collective

Mahi Tahi [Collaboration]

  • We support other PiNZ Members to participate in this AGM

  • We seek a resolution and the fulfillment of common goals

  • We're patient with Facilitators as they work to facilitate the most effective AGM possible

Moemoeā [Vision]

  • We hold our deepest vision for the potential of PiNZ in our consideration of decisions

  • We share our dreams and visions for a shared future with each other 

 


Breach of Tikanga may result in the removal of comments by Facilitators, or removal from discussion forums. This is highly undesirable, and will only happen if absolutely necessary.


Voting Anonymity:

All voting is anonymous, and no person will be able to witness the details of the vote. The outcome will be calculated by Loomio, and the AGM Facilitators will inform voters of the outcome by email.

Loomio is a trusted platform originally developed in Aotearoa New Zealand. For more information, go to: https://www.loomio.org

Or read their Privacy Policy here:https://help.loomio.org/en/legal/privacy

 


PiNZ Reports & Meeting Notes