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Date: 27 May 2020 Meeting type: voice meet |
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Present: Clare, Robina, Lillee (minutes), Jenny-Kaye, James |
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Apologies: Dave Start time: 8:00 Finish time: |
Other items
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Topics |
Description |
Responsible |
Status |
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Agenda setting for today |
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Meetings notes from 23 April |
To be filled in over the next week by council - some notes were taken by subgroups that need to be added. |
All |
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Media… PiNZ response to covid 19 Facebook theme idea |
Need to find writers to call on to small pieces for the website, FB etc. Starting with principles as prompts - ‘From time to time the council likes to promote educational posts on Fb and needs a few willing people to do that … if this is you, contact …?’ ‘Did you have any experience that you can take permaculture principles and relate a story too?’ FB - Clare when redirecting people to the PiNZ website to use the PiNZ identity to show our presence more in response to posts. ## This could mean using the PINZ logo. |
Robina to write up framings ## Not me, Clare is doing that as i understand - Robina Shine Clare |
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Finance and |
Proposal that: pinz removes options of credit cards for membership and hui payments excluding auto-renew payments and that we request a bank to bank transfer for all other payments to pinz. James second, all in favour. |
Clare |
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AGM |
In July a google form will be sent to members to open council nominations. Those who accept will create a profile and photo for the Loomio nomination page Clare, Dave James - 2 Zui - scheduled for members to review ONLINE AGM process in Loomio: 4 breakouts to cover each constitutional change 23rd June - practice session and with council July 15th August - Voting is open and closes at a defined date Council member who want to run again for council need to write a what they have been doing, and why they want to run again |
Dave, Clare, Lillee James to take minutes 3-5pm 23rd June Dave to give access to Council members to fill in |
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Tuwharetoa - Tu Kainga |
Meeting happening on 3rd June, Postponed to next meeting when Dave is available… and will update us all |
Dave |
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PDC graduates and membership |
Mechanism to be more straightforward to enter them into the database - An automated letter will be sent out the student welcoming them to PiNZ PDC Tutor to give a list and $ for the graduate student to be passed on to the membership secretary. Who will then enter them into the database. Graduate letter to be formed - giving details about how to update their details on the website Process of these procedure to be written up and given to the Affiliated teachers ## via PEG |
Shine Clare & Lillee |
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Website payment options |
It has been suggested that credit card surcharge is passed along to the client or have only account to account payment. |
Clare |
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Fuzion |
Acknowledge the work that Pete has done - an immense amount has been done Where do you do this? Zooies - AGM |
Clare |
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Gift Trust Namaste Foundation |
Send out a Thank You letter for their donation Clare sent the receipt to James |
James |
Completed |
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Treasure Report |
$16,000 in the account at present - Donations and individual memberships have been $726 since the 1st April- 26th May Membership list - are they new or returning. 1 automated renewal was received...can we create a report And what part of the country are they from Reports for this queries - And a how to do this report, doc |
Shine |
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Decision-making subgroup- |
Google doc to be written and presented Summary needs to be added to last meeting notes |
Dave |
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Organisational Map |
Repository...A one-stop shop to find documents and why things exist (the what/why and who we do) Almost finished to present soon |
James |
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Council Action Day & Zoom Meetings |
Dates: Wed 17th June - Action day now changed to a Voice-meet Wed 15th July - Voice-meet Need to create a new seasonal calendar starting in August And make a date for a F2F before the next new council join |
All Robina and Clare not available on the full Thursday Clare & Dave |
