Date: 20/11/19 Meeting type: Voice
Present: James(minutes), Dave, Sean, Clare, Jenny-Kaye
Apologies: Lillee Start time: 8:05 Finish time: 10:22
Last meetings minutes
Discussion and decision (if any)
From the action day - dave moved to accept them clare seconded
Who’s doing what?
Pete - cost to smooth out payment process
Clare to check in with cost to do this
Dave proposed to print 150 brochures - all in favour.
Dave to print
Membership database streamlining process.
Update from Sean - there are issues with paid memberships that have expired but memberships persisting on the system. Clare checked in re: full access to Pete - all in favour.
Clare and sean to move this forward with Pete and check in with council if/as needed.h
Online promotion role - Lillee put her hand up for this, needs following up on.
Need to formalise paid role for online promotion- Dave
Propose that a specialist in the field or at least one member of council (inc wisdom group). All in favour.
James to see if the opportunity still exists and forward to to Gary and Kama
Post Hui impact report proposal
Clare - suggesting to include some kind of after the fact, longer term impact report that is presented along with the financials for the year at the following.
Clare to take this forward.
Responding to the Riverton email
Unhappy email from Riverton regarding financial transparency clarity.
Dave and Clare to be in touch and draft a reply.
Dave has drafted letter to potential elders.
Dave to send James the list to email it out (to about 12 at this stage)
Potential for funding for paid roles - general discussion.
Potential Roles to go to membership to fill
Database maintenance - Sean wants to get his head around this first.
Website team -
Social media role (assuming at this stage that Lillee is on this)
Hui Liaison support/assistant/trainee?
Dave to draft the website team job description.
Dave to check in with Lillee for an update
Dec 19 Thursday - Action day proposal to move this to the following day - Friday 20th
Jan 15 Voice meet
Feb 11 - 14 Face to face
March 18 Voice meet
April 24 - 27th Hui
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